Summary:
BEM provides a clear, consistent framework for entering, reviewing, and approving bids, ensuring everyone involved follows the same structured process. By understanding your role and the steps outlined in this guide, you’ll be able to navigate the system with confidence and accuracy.
Table of contents:
What does “COG” mean?
Is BEM automated?
How are bid numbers assigned?
Do I have to enter an end user for every bid?
Can I add multiple SKUs or line items to one bid?
What types of discounts can I enter?
What happens after I submit a bid?
Can I edit a bid after submitting it?
How will I know if my bid is approved?How to Open Vendor Programs in GDE in X4A
Why do I see similar vendor names when selecting Master Vendor?
FAQ
Question #1: What does “COG” mean?
Answer: COG refers to Cost Override Group, and in this process it identifies the approver role/team responsible for reviewing and approving bids.
Question #2: Is BEM automated?
Answer: Phase 1 is not heavily automated. It focuses on manual bid entry and approval. More advanced enhancements are expected later (Phase 2).
Question #3: How are bid numbers assigned?
Answer: If the vendor provides a bid number, you can enter it manually. If not, you can use the system’s auto-generate option. Either method works—both are treated the same within BEM.
Question #4: Do I have to enter an end user for every bid?
Answer: Some vendor programs require an end user for certain discount types. If the field is mandatory based on your selection, BEM will prompt you to enter it before continuing.
Question #5: Can I add multiple SKUs or line items to one bid?
Answer: Yes. BEM fully supports bids with multiple line items, and each line can have its own discount type and values.
Question #6: What types of discounts can I enter?
Answer: BEM supports a variety of discount formats, such as:
Delta off standard cost • Percentage-based discounts
Other program-specific discount types
Each line can use different discount methods as needed.
Question #7: What happens after I submit a bid?
Answer: Your bid goes directly to the COG/VDD team for review. They will approve, deny, or place the bid on hold. You may receive follow-up questions if something needs clarification.
Question #8: Can I edit a bid after submitting it?
Answer: Sales users can edit a bid only before it's submitted. Once it’s sent to COG/VDD for review, changes may require coordination with COG/VDD depending on your internal workflows.
Question #9: How will I know if my bid is approved?
Answer: The status will update in BEM (Approved, Denied, or On Hold). Depending on your local process, you may also receive a notification or follow-up message.
Question #10: Why do I see similar vendor names when selecting Master Vendor?
Answer: Because some vendors may have multiple master vendor records. If options look similar, choose carefully or ask your local support contact for guidance.