How to View the Approval Log of an Approved Powerbuy in Xvantage for Associates

Overview:

This guide provides step-by-step instructions for viewing the Approval Log of an approved Powerbuy in Xvantage for Associates (X4A).

Note: This feature is available only to users with the Powerbuy Associate role.

Process:

Go to My Apps and open Okta.
In Okta, search for X4A and open it. Xvantage for Associates will open in a new window tab.
- Tip: Alternatively, you can open Xvantage for Associates directly from My Apps.
In X4A, hover over the left navigation menu and select Purchasing.
Select Powerbuy from the sub-menu.
Select the appropriate Country on the right side of the screen.
Choose your preferred Quick Search option.
Use the Search field to enter the Powerbuy Name or Powerbuy ID.
Select the Powerbuy ID hyperlink to open the Powerbuy details. Ensure the Powerbuy status is Approved to access the Approval Log.

Note: Approval Logs are not available for Powerbuys in draft status.

On the right side of the page, select Approval Log to view whether the request was approved or rejected. If the log is not visible, select Show approval log.
The Approval Log displays information such as:
- Approver name
- Approval decision (Approved or Rejected)
- Date and time of the action
- Approval comments, if provided

Additional Information: If an approver does not take action within 14 days, the Powerbuy is automatically reverted to Draft status. This helps keep workflows active and prevents approval requests from remaining open indefinitely.