Managing Microsoft Renewal Options in Xvantage™ Using Extended Service Terms (EST)

Overview:

This guide explains how to manage Microsoft subscription renewal options using the Extended Service Term (EST) feature in Xvantage™. EST provides additional flexibility at the end of a subscription term by allowing you to:

Enable automatic renewal
Move to a paid monthly Extended Service Term
Cancel the subscription at the end of the term

Important: Auto Renew remains the recommended renewal method. EST is designed to provide additional subscription management options and should not replace your standard renewal process.

Process:

Subtopic 1: Manage Renewal Options for a Single Microsoft Subscription

Log in to Xvantage.
From the left navigation menu, navigate to My Business > Subscriptions.

Search for the Microsoft subscription by entering the vendor name or subscription number in the search field.
Open the subscription you want to manage.

Select Change and then choose Manage Renewal Options.

Select one of the available renewal options:
- Enable Auto Renew
- Renew as Extended Service Term (EST)
- Cancel at End of Term
Click Confirm Renewal Options.
A confirmation message appears once the update is successful.

Subtopic 2: Manage Renewal Options for Multiple Microsoft Subscriptions

From the Subscriptions page, click Manage Renewal Options in the upper-right corner.

Select the checkbox next to each subscription you want to update.
Click Manage Renewal Options again.

Choose one of the available renewal options:
- Enable Auto Renew
- Renew as Extended Service Term (EST)
- Cancel at End of Term
Click Confirm Renewal Options.
A confirmation message appears when the changes have been submitted.

Renewal Options Explained:

Option	Description
Enable Auto Renew	Automatically renews the subscription at the end of the current term.
Renew as EST	Converts the subscription to a paid month-to-month Extended Service Term after the current billing term ends.
Cancel at End of Term	Ends the subscription when the current term expires.