Overview:
A deal is routed to Accounting in one of the following scenarios:
Scenario #1: Legal Review Requested on the Quote
Legal review is selected on the quote by a sales user when the customer or vendor payment terms have been changed, or a deal has special revenue recognition terms that need to be considered. Sales is required to upload documents for legal and accounting to review.
Scenario #2: Vendor Not Available in the CVG Table
The deal is for a vendor that has not previously been reviewed by legal or accounting and therefore is not in the Central Vendor Group (CVG) table and needs to be added.
The CVG table contains the default terms and conditions of each vendor based on the vendor’s master contract.
This article will provide the steps on how Legal and Accounting Associates can review the deals based on the given scenarios.
Note: This process is for Legal and Accounting Associates only.
Subtopic 1: How to Review a Deal When Legal Review Is Requested
Open the link provided in the email notification.
You will be redirected to Xvantage for Associates.
By default, the Base Data tab is displayed.
Click the Sign-offs tab.
From the left navigation pane, select Accounting.
When the vendor exists in the Central Vendor Group (CVG) table, the vendor's default terms are automatically populated in Deal Analyzer.
Review the following fields and update them if necessary:
Number of Performance Obligation
Performance Obligation Description
Revenue Recognition Timing
Click Update to save your changes.
After updating the required information, you can:
Add comments
Upload supporting documents
Mark the review as complete
Note: Changes made during this review apply only to the current deal and do not update the information stored in the Central Vendor Group (CVG) table.
After the review is completed, the Accounting sign-off status changes to Reviewed.
Subtopic 2: How to Review a Deal When the Vendor Is Not Available in the Central Vendor Group (CVG)
Open the link provided in the email notification.
You will be redirected to Xvantage for Associates.
By default, the Base Data tab is displayed.
Click the Sign-offs tab.
From the left navigation pane, select Accounting.
Complete the following required fields:
Number of Performance Obligations
Performance Obligation Description
Revenue Recognition Timing
After completing the required information, you can:
Add comments
Upload supporting documents
Mark the review as complete
Note: If you select Rejected, the Comments field becomes mandatory.
When prompted to add the vendor to the Central Vendor Group (CVG) table, click Yes to create the vendor entry.
The deal will now move to Accounting for review.
Navigate to the Administration tab.
Use the Search field to locate the vendor, then click Edit.
Update the vendor information as needed.
Click Save to apply your changes.