Summary:
This FAQ article answers common questions about Aging Reports in Deal Analyzer within Xvantage™. It explains how to access aging reports, when reports are distributed, which deals are included, sales order requirements for compliance, and how Aging Days are calculated.
Table of Content:
How can I access Aging Reports within Deal Analyzer?
When are aging reports sent out?
What types of deals are included in the aging report?
Is it necessary to have a sales order number for approved deals?
What are Aging Days?
Question #1: How can I access Aging Reports within Deal Analyzer?
Answer: To access the Aging Report, navigate to Deal Analyzer > Reports > Aging Reports. You can apply status filters to view specific deal categories and aging details.
Question #2: When are aging reports sent out?
Answer: An aging report is emailed every Monday to deal owners and their L1/L2 managers. Additionally, CFEs receive an aging report at the beginning of each fiscal month.
Question #3: What types of deals are included in the aging report?
Answer: The aging report includes all deals that require follow-up, including:
Deals pending approval (Credit, Legal, Profitability, or IMFS review)
Deals that have been approved but have not yet been ordered
These deals remain on the report until the required actions are completed.
Question #4: Is it necessary to have a sales order number for approved deals?
Answer: Yes. Every approved deal must have a sales order number to meet audit compliance requirements.
Important:
Every deal must have a corresponding Sales Order (SO) or invoice number for each billing cycle.
For a three-year annual deal, one sales order should be recorded for each year.
For a one-year monthly deal, the sales order information should be updated each month.
If a required sales order is not available by the anniversary date, the deal will appear on the Aging Report.
Question #5: What are Aging Days?
Answer: Aging Days represent the number of days that have passed since the deal was submitted. If a deal is no longer required, it can be deactivated to remove it from the Aging Report.ging Days are the days since the deal was submitted. Deactivate a deal to remove from the report.