How to View and Download Trial Balance List in Vendor Accounting in Xvantage for Associates

Overview:

This article provides step-by-step instructions on how to view and download the Trial Balance list under Vendor Accounting in Xvantage for Associates (X4A).

Process:

1. Go to My Apps and open Okta.

2. Search for X4A in Okta and then click it. Xvantage for Associates (X4A) will open in a new tab.

3. In the left navigation menu, click Finance, then select Vendor Accounting.

4. Click the Trial Balance tab.

5. The list will display the following details:

   • Vendor Name – Name of the vendor.

   • Payee # – A payee vendor number is a unique identifier assigned to a specific vendor, used for tracking transaction details between Ingram Micro and the vendor.

   • Payee Name - The "Vendor Name" associated with the unique vendor number.

   • Branch # - Branch Number for the purchase order.

   • Invoice # - The unique record number Vendor assigns to each invoice issued.

   • Ingram PO # - Purchase Order (PO) is the formal document that is created by the buyer (Ingram Micro) and sent to the seller (Vendor) as a request for goods and/or services.

   • PO Type - Direct Ship = D, Stocking Order= S.

   • Terms % - the percentage used to compute the discount amount.

   • Terms Days - The discount period available for Ingram Micro to make a reduced cash payment.

   • Terms Net - A term included in the payment terms on an invoice used to compute the payment due date by "adding the net days to the invoice date".

   • Inv. Date - The date the Vendor invoiced Ingram Micro.

   • Disc. Date - The Date by which a payment must be made by Ingram Micro to take advantage of a discount offered by the Vendor.

   • NetDate - The date on which a payment is due to be made by Ingram Micro to the Vendor as per agreed terms and conditions.

   • Credit - The value of the invoice amount that Ingram Micro has paid the Vendor.

   • Debit - The value of Debit Memo that Ingram Micro has created and netted against the original invoice.

6. To download the Trial Balance list, click Download list located beside the filters.

7. Choose your preferred file format: .csv or .xlsx.

8. The download will start automatically and will be saved to your device.